Connect your business systems to Xero
Your business runs on more than one app. When they don't talk to each other, your team becomes the middleware - re-keying data, chasing discrepancies, running manual reconciliations. We connect your systems to Xero so data flows automatically, accurately, and on time
The problem with disconnected systems
Double data entry
Your team enters the same invoice, customer, or timesheet data into two or three systems. Every manual entry is a chance for something to go wrong - and it does
Delayed reconciliation
When sales data arrives in Xero days or weeks after the transaction, your accounts are always catching up. You can't manage cashflow with stale numbers
Reconciliation headaches
Mismatched figures between your POS, your job management tool, and Xero. Your bookkeeper spends hours tracing discrepancies that automated sync would prevent
Three approaches
The right integration for your situation
Not every integration needs custom code. Most don't. We assess your systems and recommend the simplest approach that solves the problem properly
App Setup
For businesses connecting apps that already have native Xero integrations. We configure them properly so your chart of accounts stays clean and your BAS stays right
- app selection and recommendation
- account mapping and chart of accounts alignment
- connection setup and testing
- team training
- ongoing support for existing clients
Best when a Xero marketplace app already does what you need
Workflow Automation
For businesses that need systems connected where the native Xero integration doesn't exist or doesn't do enough. We use middleware tools to move data between systems without custom code
- workflow mapping and process design
- middleware platform selection
- automation build and testing
- error handling and monitoring
- documentation and handover
Best when the native connection is missing or incomplete
Custom Integration
For businesses with legacy systems, proprietary databases, or requirements that no off-the-shelf tool can solve. We build directly against the Xero API and yours
- API scoping and feasibility assessment
- custom development - Xero API and yours
- data transformation and business logic
- testing, deployment, and documentation
- ongoing support and API version updates
Best when you have legacy systems, custom databases, or high-volume real-time sync needs
Clear responsibilities
What we do, what you do
We will -
- assess your current systems and how they connect (or don't)
- recommend the right integration approach for your situation
- map your data flows - what moves where, when, and in what format
- build, configure, and test the integration end-to-end
- document everything so your team can manage it day to day
- monitor for errors and maintain the connection as APIs change
- train your team on the new workflow
You will -
- give us access to the systems we need to connect
- tell us what data matters - what you need in Xero and why
- nominate someone on your team to test and sign off
- let us know when things change on your end
Getting started
How an integration project works
Discovery
- walk through your current systems - what you use, what connects, what doesn't
- identify the data flows that matter most to your business
- recommend an approach - native app, middleware automation, or custom build - and scope the work
Build
- configure or build the integration in a test environment
- map accounts, contacts, and transaction types between systems
- set up error handling so nothing slips through silently
Test and go live
- run real transactions through the integration and verify the data in Xero
- your team tests the workflow and confirms everything reconciles
- switch on in production with monitoring in place
Support
- monitor the integration for errors and fix issues as they come up
- update when APIs change - Xero and third-party apps release updates regularly
- extend or refine the integration as your business evolves
Why Digit
Why choose Digit for Xero integrations?
Most bookkeepers can reconcile your accounts. Very few can build the pipes that feed data into them. We started as Xero developers in 2013 - before Digit was a bookkeeping firm - and that technical foundation runs through everything we do
Get in touchXero certified developers since 2013
We have been building against the Xero API for over a decade. Our integration work predates our bookkeeping practice - it is how we started
We understand the accounting side
A developer can connect two APIs. A developer who also manages hundreds of Xero files knows what the data needs to look like when it arrives in your accounts
160+ apps across our client base
We have connected POS systems, job management tools, CRMs, payroll platforms, inventory systems, and legacy databases to Xero. If it has an API or a database, we have probably seen it
Ongoing support, not just a build
APIs change. Apps push updates. We maintain the integrations we build so your data keeps flowing when things change upstream
Apps we integrate
Explore the apps we recommend
We maintain practitioner guides for the Xero add-ons we use across our clients - what they do, where they break, and how to get them right
Browse app guidesNot sure which approach fits?
Tell us what systems you use and what you are trying to connect. We will assess your situation and recommend the right path - no obligation, no jargon
Book a free discovery callFrequently asked questions